Fundraising & Solicitation Policy

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Effective Date: November 12, 2023
Last Updated: March 20, 2026

1. Purpose

The purpose of this Fundraising and Solicitation Policy is to establish standards and procedures that guide ethical, transparent, and legally compliant fundraising activities conducted by Mentor Me Now Foundation.

This policy ensures that all solicitation efforts support the organization’s mission while protecting donor trust, maintaining financial accountability, and complying with applicable federal, state, and local regulations, including those governing charitable organizations operating in the State of Nevada.

2. Regulatory Compliance

Mentor Me Now Foundation shall comply with all applicable laws and regulations related to charitable fundraising and solicitation.

This includes:

• Maintaining required registrations and filings for charitable solicitation in Nevada
• Obtaining and renewing any necessary permits or licenses for fundraising activities
• Adhering to federal reporting requirements and nonprofit governance standards
• Submitting required documentation to appropriate regulatory authorities in a timely manner

Leadership and the Board of Directors are responsible for oversight of compliance practices.

3. Ethical Fundraising Practices

The Foundation is committed to conducting fundraising activities with honesty, integrity, and transparency.

All fundraising communications shall:

• Accurately represent the organization’s mission, programs, and intended use of funds
• Avoid misleading statements or coercive solicitation practices
• Respect donor autonomy and decision-making
• Ensure that funds are used in alignment with donor intent when consistent with organizational priorities

4. Donor Privacy and Confidentiality

Mentor Me Now Foundation recognizes the importance of protecting donor information.

The organization will:

• Safeguard personal and financial donor data
• Use donor information solely for purposes related to gift processing, acknowledgment, and relationship stewardship
• Refrain from selling or sharing donor information with third parties without explicit consent, except where required by law

These protections help maintain donor confidence and organizational credibility.

5. Financial Accountability and Stewardship

The Foundation shall maintain accurate financial records documenting all fundraising revenue and related expenditures.

Financial practices include:

• Recording and depositing donations in a timely manner
• Preparing financial reports in accordance with generally accepted accounting principles (GAAP)
• Monitoring allocation of funds to ensure mission alignment
• Providing periodic financial updates to the Board and stakeholders

These measures support transparency and responsible resource management.

6. Gift Acceptance Standards

Mentor Me Now Foundation reserves the right to accept, decline, or return donations that may:

• Conflict with the organization’s mission or values
• Create legal, ethical, or reputational risks
• Impose conditions that compromise program independence

Certain complex gifts, including non-cash assets, securities, or restricted contributions, may require review and approval by the Board of Directors prior to acceptance.

7. Fundraising Transparency and Public Information

The Foundation is committed to maintaining accessible and accurate public information regarding its operations and impact.

Transparency practices may include:

• Providing organizational updates through newsletters or reports
• Maintaining a website section that includes mission information, program highlights, annual reports, and financial disclosures where appropriate
• Communicating outcomes and community impact to supporters

8. Fundraising Events and Campaigns

Mentor Me Now Foundation may conduct fundraising events, campaigns, and community initiatives designed to support program delivery and organizational sustainability.

Event procedures shall include:

• Financial oversight and budgeting
• Risk assessment and safety planning
• Documentation of revenue and expenses
• Post-event evaluation to inform future improvements

9. Policy Review and Amendments

This policy shall be reviewed periodically by leadership and the Board of Directors to ensure continued effectiveness and compliance with evolving legal and nonprofit best practices.

Any amendments shall be formally approved and communicated to relevant staff, volunteers, and stakeholders.

10. Conclusion

Mentor Me Now Foundation recognizes that ethical fundraising and responsible solicitation practices are essential to sustaining donor trust and advancing meaningful community impact. Through strong governance, transparency, and accountability, the organization remains committed to stewarding contributions in a manner that reflects its mission and values.

Approved By:
Dr. LaTonya Miller
Executive Director
Mentor Me Now Foundation