Privacy Policy

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Privacy Policy

Effective Date: November 12, 2023
Last Updated: March 20, 2026

1. Commitment to Privacy

Mentor Me Now Foundation respects the privacy of all individuals who engage with our organization and is committed to protecting personal information in accordance with applicable privacy and data protection standards. This Privacy Policy explains what information we collect, how we use it, how it is protected, and the rights of individuals who interact with our programs, services, and website.

2. Scope of Policy

This Privacy Policy applies to personal information collected through:

• The Mentor Me Now Foundation website
• Program participation and registration
• Events, workshops, and community initiatives
• Volunteer, donor, and partner engagement
• Communications via email, phone, or online forms

This policy does not apply to third-party websites, applications, or services that may be linked to or accessed through our website. Users are encouraged to review the privacy policies of external sites before providing personal information.

3. Information We Collect

a. Information Provided Directly

We may collect personal information voluntarily provided by individuals, including but not limited to:

• Name
• Email address
• Phone number
• Mailing or physical address
• Demographic or program-related information
• Emergency contact information (for participants)
• Any additional information submitted through forms, applications, or communications

b. Information Collected Automatically

When users visit our website, certain technical information may be collected automatically, such as:

• Internet Protocol (IP) address
• Browser type and device information
• Pages visited and duration of visits
• Date and time of access
• Referring website information

This information helps us improve website performance, user experience, and service delivery.

4. How We Use Personal Information

Mentor Me Now Foundation uses collected information to:

• Deliver and improve programs and services
• Communicate with participants, families, donors, and partners
• Provide updates about events, initiatives, and opportunities
• Process registrations, volunteer applications, or donations
• Ensure participant safety and program administration
• Conduct program evaluation, research, and impact measurement

We may also use anonymized or aggregated data for statistical analysis, reporting, and program development purposes.

5. Sharing and Disclosure of Information

Mentor Me Now Foundation does not sell, rent, or trade personal information.

We may share personal information with trusted third-party service providers who support our operations, including:

• Website hosting providers
• Email communication platforms
• Event or registration management systems
• Payment processing services
• Technology or administrative support vendors

Information may also be disclosed when required by law, court order, or regulatory obligation, or when necessary to protect the safety and rights of participants, staff, or the public.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, misuse, loss, or disclosure.

While we strive to use commercially acceptable means to protect personal data, no method of electronic transmission or storage is completely secure. Therefore, absolute security cannot be guaranteed.

7. Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, including program administration, legal compliance, reporting obligations, and organizational record-keeping.

When information is no longer required, it will be securely deleted, anonymized, or archived in accordance with applicable laws and internal policies.

8. Children’s Privacy

Mentor Me Now Foundation is committed to protecting the privacy of children participating in its programs. Personal information related to minors is collected only with appropriate consent from parents or legal guardians and is used solely for program administration, safety, and developmental support purposes.

9. Policy Updates

This Privacy Policy may be updated periodically to reflect organizational changes, legal requirements, or improvements in data protection practices. Updated versions will be posted on the Foundation’s website, and significant changes may be communicated through email notifications or public announcements.

10. Contact Information

For questions, concerns, or requests related to this Privacy Policy or data handling practices, please contact:

Mentor Me Now Foundation
Email: info@mentormenowfoundation.org

Approved By:
Dr. LaTonya Miller
Executive Director
Mentor Me Now Foundation