Sponsor and Donor Policy

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Effective Date: November 12, 2023
Last Updated: March 20, 2026

1. Purpose and Commitment

Mentor Me Now Foundation depends on the generous support of sponsors, donors, grantors, and community partners to advance its mission of leadership development, mentorship, and community empowerment.

This policy establishes the standards that guide ethical fundraising practices, responsible stewardship of contributions, and transparent donor relationships. The Foundation is committed to maintaining integrity, accountability, and trust in all sponsorship and donor engagements.

2. Acceptance of Gifts, Grants, and Sponsorships

Mentor Me Now Foundation will accept financial contributions, grants, sponsorships, and in-kind donations that align with the organization’s mission, values, and strategic priorities.

The Foundation reserves the right to decline or return any contribution that:

• Conflicts with organizational values or program objectives
• Imposes conditions that compromise the Foundation’s independence or decision-making authority
• Creates reputational risk or legal concerns
• Requires use of funds in ways inconsistent with the mission

All accepted gifts will be administered in accordance with donor intent when such intent aligns with the Foundation’s policies and legal obligations.

3. Donor Recognition and Publicity

Mentor Me Now Foundation expresses appreciation for donor support through appropriate recognition methods, which may include:

• Acknowledgment letters or certificates
• Recognition in newsletters, annual reports, or website features
• Social media acknowledgments
• Event recognition opportunities

The Foundation respects the privacy and preferences of donors who choose to remain anonymous. Donor identities and contribution details will not be publicly disclosed without consent, except as required by law or regulatory reporting standards.

4. Financial Accountability and Stewardship

The Foundation maintains accurate, complete, and secure records of all donations, sponsorships, and grants.

Financial stewardship practices include:

• Proper accounting and documentation of contributions
• Compliance with applicable local, state, and federal financial regulations
• Periodic financial reporting to stakeholders, supporters, and governing bodies
• Responsible allocation of funds toward mission-aligned programs and organizational sustainability

These practices ensure transparency and reinforce donor confidence in the organization’s management of resources.

5. Use of Restricted and Unrestricted Funds

Donations designated for specific programs or purposes will be used in accordance with donor intent whenever feasible and consistent with organizational priorities.

Unrestricted funds may be allocated by leadership and the Board of Directors to support operational needs, program expansion, capacity building, or strategic initiatives that strengthen long-term impact.

6. Conflicts of Interest in Fundraising

Board members, employees, volunteers, and individuals involved in fundraising or donor relations must disclose any actual or potential conflicts of interest related to the acceptance or management of gifts or sponsorships.

Potential conflicts will be reviewed in accordance with the Foundation’s Conflict of Interest Policy. Appropriate actions will be taken to mitigate risks to organizational independence, integrity, and public trust.

7. Ethical Fundraising Practices

Mentor Me Now Foundation is committed to conducting fundraising activities in an honest, respectful, and lawful manner.

The organization will:

• Represent programs and funding needs accurately
• Avoid misleading or coercive solicitation practices
• Honor donor intentions and communication preferences
• Protect confidential donor information
• Maintain professional boundaries in sponsorship relationships

8. Policy Review and Continuous Improvement

This Sponsor and Donor Policy will be reviewed periodically to ensure alignment with nonprofit governance standards, fundraising best practices, and regulatory requirements.

9. Conclusion

Mentor Me Now Foundation recognizes that sponsors and donors are essential partners in creating meaningful community impact. By maintaining high standards of ethical fundraising, financial accountability, and respectful donor engagement, the Foundation demonstrates its commitment to honoring the trust and generosity of its supporters.

Approved By:
Dr. LaTonya Miller
Executive Director
Mentor Me Now Foundation